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What Is a Volunteer Contract?
A volunteer contract is an agreement that is entered into by a participant or volunteer and an organization and/or external agency.
According to an online article published by HelpGuide, volunteering has several surprising benefits. The article outlines four basic benefits of volunteering. First, it helps foster connection with other people. Second, it has proven to be beneficial for one’s mental and physical health. Volunteering can also help further one’s career and professional development. And lastly, being a volunteer brings positive fun and fulfillment to one’s life.
Why Do People Volunteer?
People volunteer for a number of reasons. Some do it out of obligation; but others engage in volunteerism purely because of the desire to do so. Some people even speak of experiencing a “helper’s high” when they volunteer. The following examples are just some of the basic reasons why people choose to volunteer:
Different Ways to Volunteer
There are countless ways to volunteer. You don’t need any specific skills set to be a volunteer. You only need commitment and the desire to help. The examples below are just some simple ways to get involved.
How to Create a Volunteer Contract
Contracts can be quite technical and lengthy. To make it more convenient, use an existing template that you can easily edit and fill in the necessary details. Follow the simple steps below to get started:
Step 1: Name the Involved Parties
Every contract needs to begin with the introduction of parties involved in the agreement. State the complete name of the participant and the organization. You also have the option to include their addresses. For example, you signed up to help organize a feeding program. Before signing the agreement, make sure the contract includes your name and the name of the company that organized the program.
Step 2: Outline the Responsibilities
The next step is to define or identify the roles of each party. Usually, the company or organization is tasked to draft the contract. Both the responsibilities of the company and the participant should be itemized and numbered so the contract is more organized and coherent. Be specific with the tasks and responsibilities. For instance, a tutor volunteers to teach underprivileged students in the neighborhood. His contract should detail his tasks, which includes not just lecturing and attending to students one-on-one, but giving exams and other relevant activities that will boost their learning.
Step 3: State the General Terms
After you have outlined the specifics, you can proceed to naming the general terms. Every contract has generic clauses that can be applied to most agreements. Examples of these include a release of liability, a confidentiality statement, amendment guidelines, and a termination clause. Depending on the nature of the event or activity, you may add or omit these terms and conditions. To make it appear more organized, do not forget to separate and number each condition.
Step 4: Include a Declaration
Lastly, include a declarative sentence stating that the parties agree with the aforementioned terms and conditions above. This confirmation statement is needed to make the contract more official and binding. Provide enough space and clear signature lines for the signatories to affix their names and the date.
What is a volunteer contract?
A volunteer contract is a written agreement made between an organizer and a participant or volunteer. It can apply to any field in both private and public sectors. The contract stipulates the terms and conditions that the volunteer must either commit to or reject.
Do volunteers need a contract?
In some cases, a volunteer contract is not absolutely needed. However, some organizations do not like to take chances when it comes to the welfare of their participants. A contract is just for added protection and insurance. Sometimes, a participant waiver is sufficient enough. For long-term volunteer work, a contract may be needed for a thorough documentation of all the stipulations.
What should a volunteer agreement include?
A volunteer contract should include an introduction of the parties in agreement, an outline of roles and responsibilities, general terms and conditions, and a confirmation declaration at the end. Terms may vary from contract to contract. It is best to do prior research before crafting your contract. If you are still in doubt, the most convenient way is to start with a sample template.
Volunteering is a fun and fulfilling way to expand one’s knowledge and experience. It doesn’t matter if it is just a weekend event at a local animal shelter or a long-term missionary service contract; volunteerism is good for both the participant and the recipients or beneficiaries of the good deed. But before anything else, make sure everything is in place with a clearly-defined contract agreement. Download a sample template now and customize it to suit your needs!