50+ Sample Wedding and Event Contracts

Wedding and Event Contracts: What Are They?

A wedding and event contract marks the binding agreement between wedding or event companies and couples or clients. As a form of service contract, this document is vital to inform the agreement’s parties on what services and packages are covered for a wedding or event. And once the contract is signed, the inclusions and instructions in the document will automatically start on the effective date. Hence, wedding and event contracts play a great role in event service companies while pitching their services to potential clients.

Statista’s 2020 research survey said that the US market size for the party and event planning industry garnered about $2.95 billion.

Why Is a Wedding and Event Contract Important?

A lot of people may discuss a wedding or event plan through a verbal agreement. But you can benefit more when the agreement itself is written and binding. And here are some of the notable reasons that prove the importance of wedding and event contracts:

Manages Business and Client Expectations

One day, a client and a business might agree on one thing. But during the actual event, what if expectations did not meet? Hence, writing down every single thing to expect at a wedding or event should be a standard so expectations from parties will be met. And contracts help resolve conflicts because if a client complains about a missing service and it was never mentioned in the contract in the first place, then the issue is solved. So it only makes sense for any type of service contracts such as weddings and events to prepare this document.

Provides Guidance for Any Event-Related Data

The document used as the contract itself is a reliable project roadmap on how the event or wedding runs. So in case anyone forgets or needs info on what to do for the wedding reception, wedding ceremony, wedding decoration, or event photography, simply refer to the contract for the complete details. Hence, any wedding or event planner can be guided by this document rather than simply memorizing what to do which may be forgotten when a person gets too busy.

Helps Wedding and Event Companies Take Control

Creating a contract for wedding and event companies is not just for the sake of documentation. It is also to take control of the job and master the art of event management. Because what if a client gets too demanding that their requests no longer follow business standards? Or perhaps, what if a client ends up paying later than what was promised? Hence, be in control and follow only what is outlined in the contract.

Protects Parties from Disputes

Speaking of clients who pay late and other problems to meet in the service that could lead to litigation, bear in mind that a business contract such as a wedding and event contract is a legal document. Therefore, it is solid evidence in case you need to prove something in court. Use the contract to defend yourself from disputes, especially when you know you did not break any stipulation from the agreement.

The Main Elements of a Wedding and Event Contract

What consists of a wedding and event contract? Remember that there are different types of weddings and there is even a wider range of examples when it comes to the different types of events. So you can surely expect a variety of details in a contract per example. However, standard wedding and event contracts usually have these elements in their format:

Title: A contract may not be considered a contract if people can’t see what that document is called. Thus, create a title as the document’s official introductory statement that it is, in fact, a wedding and contract event. The title is written at the top center part of the document and is often written in bold capital letters for visibility.Date of Contract: The date of contract is the official date of the contract’s writing. And it is helpful to see whether the contract was made early or too late, especially when contracts have specific periods of when to start effectively and when to expire.Party Information: Of course, it is essential to know who are the parties involved in the wedding and event contract. First, recognize the client/s from the name, contact number, address, and other necessary client information for identification. Then, insert the name of your wedding and event business or a representative from the business as the other party. That way, it is clear on whose contract the data belongs to.General Event Details: Details such as the wedding date, ceremony location, reception location, and other basic details about the event should follow up. That way, it gets easy to figure out when and where to be at specific periods.Wedding and Event Services: What specific wedding and event services will be offered by the company? Whether that involves food, photography, floral arrangement, equipment rental, down to venue rental, be sure to state the list of services in the contract. You can write this as if you are writing a task list since you jot down descriptions of what activities or tasks are expected to happen in the event.Payment Terms: A very important concern of any wedding or event service contract is the payment agreement. Should the event company be paid per hour or per day? This part also mentions the cost calculations, the total amount of the service, the needed downpayment, the due date of payment, and even compensation details.Cancellation: In case the client wishes to cancel the service, be sure to tackle cancellation details ahead. This part confirms how many days are needed for the client to mention the cancellation to be accepted. Also, you mention if the cancellation would be refunded or not.Terms and Conditions: The rest of the serious and legal statements would be talked about in the terms and conditions segment of the contract. Expect to mention the limited liability, dispute resolution, severability, legal and binding agreement, and the governing law and jurisdiction.Signature of Parties: Last but not least, the wedding and event contract ends with the signature of all parties. And that remains to be one of the vital components of a contract.

How to Build a Wedding and Event Contract

You already know what makes up a basic wedding and event contract. But how you will create a contract without simply adding a jumbled set of details? Now for the moment you have been waiting for, here are the steps on how to make the best wedding and event contract for your business:

  • Step 1: Analyze How Your Business Runs

    Everything starts with how well you know your wedding or event company. With data analysis, you can analyze further whether your company follows event business trends, observes new business standards, complies with the legal requirements, and other crucial information. Because it is through how well you know your company that you can tell what to add or not to add in the wedding and event contract later on.

  • Step 2: Optimize a Wedding and Event Contract Sample

    Check out the 50+ wedding and event contract templates above to start downloading and optimizing your preferred template. Each sample is premade and ready to edit so you won’t need to create it from scratch. Loads of samples exist from a wedding event contract template, day of wedding coordinator contract template, contract template with wedding planner contract terms and conditions, wedding event venue rental agreement or contract, and so much more. Choose a template that fits your purpose now!

  • Step 3: Insert the Elements of a Wedding and Event Contract

    Review the standard wedding and event contract elements discussed previously because you need those to slowly complete your contract. From the title down to the signature of parties, rest assured, those parts are important in the document. But that does not mean you only limit the elements according to the examples given earlier because you can also write more. That is if the additional data are still relevant to the wedding and event contract.

  • Step 4: Review the Contract’s Readability, Accuracy, and Overall Content

    As much as possible, conduct an evaluation of the contract’s readability, precisions, and general content. Maybe the terms and stipulations were written in hard-to-read sentences so you should fix that for the sake of making it easier for the public to understand. Also, are the dates, payment amounts, and other data written accurately? Be sure to change them as flawed contracts will surely end with issues. Once you are confident with the contract’s results, it is ready for submission.

  • Step 5: Ensure that the Contract Is Signed

    Finally, the contract’s closing statement marks the signature of both parties. Both the client and the event business representative should sign the document to make it legally binding. That also means the contract already takes effect according to its written date. So be sure to remind clients to sign it because your business won’t be protected without the signature.


What are the five important things to look for in a wedding contract?

According to The Knot, the five essential things to look for in wedding contracts are its flexibility, forthcoming details, basic information, refunds, and receipts.

What common wedding and event contract terms should you know?

Be sure to familiarize these terms in wedding and event contracts: force majeure clause, request for proposal, indemnity, inclusive rates, effective date, severability, change order, master account, binding agreement, governing law, and guarantee.

Should you negotiate wedding prices?

Yes, there is always room for negotiation in wedding prices. Although many wedding venues have a fixed amount, it may be adjusted according to your number of guests, whether the wedding day is a weekday or a weekend, and other possibilities. However, low-balling is extremely discouraged so you better have reasonable explanations for your offers as well.

It is true that wedding and event planning is no joke. There are fees to collect, guests to manage, deadlines to meet, and loads of responsibilities. Nonetheless, wedding and event businesses exist to make sure such events run seamlessly from start to finish. And it is through how well-thought-out a wedding and event contract is that identifies whether plans could run successfully or not. So make sure to use professionally made sample wedding and event contract templates for the easiest and most effective paradigms in managing events. Download now!