Our initial thoughts when we speak of explanation letters are letters that we furnish to a teacher, professor, or employer to explain our side in a situation. Especially when…continue reading
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What Is an Excuse Letter?
An excuse letter is written by a student, an employee, or a juror who misses a day or more at school, work, or jury duty. By submitting an excuse letter, they notify their absence and explain the reasons for their absence. The reasons written in an excuse letter should be valid to be accepted. Apart from writing the reasons, an excuse should be able to mention the date and time of the absence as well as a doctor’s note, if any. This letter should be written as direct and simple as possible as it should only contain the vital and basic information your school, employer, or other entity will be interested to know. In some cases, an excuse letter may be written on behalf of the absentee. Parents or guardians may write an excuse letter for their young children who miss a day or more in class.
Writing and submitting an excuse letter is particularly important in the corporate setting especially that absenteeism in the workplace can negatively affect the performance of a company. According to a Bureau of Labor Statistics (BLS) survey, the absence rate of full-time wage and salary workers from various occupations and industry is 2.9%. The same BLS survey also reveals there is a total lost work time rate of 1.5 hours. The numbers may not sound alarming enough but keep in mind that when it comes to business, time is money and any time lost means money and resources wasted.
Valid Excuses for Missing Work, School, or Jury Duty
Admit it―there are days when you don’t feel like going to work or attending class. Who doesn’t have those days, anyway? You should also admit the fact you may have ditched a day at work or school and used whatever excuses you can think of upon writing an excuse letter. However, there are companies who have strict policies. So to be safe, you need to know some of the good and valid excuses for school, work, or jury duty that allows your excuse letter to be accepted. After all, excuses are what excuse letter are made up of. That said, read on below to know the most common excuses that are good and valid as well as the excuses that you should avoid mentioning at all costs.
Among the most common excuses used in work is sickness. And you can even add your doctor’s appointment as part of it, especially if you did not simply acquire some seasonal flu. Another excuse that can warrant you a day off from your work is an emergency. It can be a house emergency such as broken pipes, sparking fridge, or a gas leak. Whatever house emergency it may be, your employer will surely understand as it’s normal to have breakdowns at home. It can also be a family emergency, and if they have children, your employer will consider it, especially that children need extra work and attention. It is also valid if a family member is sick, and there is no else who can tend to them.
Avoid making made-up excuses such as someone’s death twice or car breakdowns when you can opt to commute. Avoid making invalid excuses as well, such as feeling tired because others were also tired, but they still make it to work that day or having a hangover because of who told you to drink and party all night when it is still the weekday? Another thing you should avoid is using a distant relative’s sickness as it is no longer believable.
The good and valid excuses you can use for school are similar to the reasons for miss out a day or more at work. Such excuses include sickness, doctor or dentist appointments, and emergencies. But as a student, your parents can excuse you, such as when you had a pre-approved family vacation or when your parents made a pre-arranged special request with your school. In this case, it is your parents or legal guardians who should be responsible for writing an excuse letter on your behalf. If you are a working student and you are required to report for work before or beyond your fixed working hours, your school will surely consider this as it could be your means of living and paying off your bills and school fees.
Do not even think your school will honor any reason that involves oversleeping or alarm failure. Your school won’t even honor a reason that includes missing your ride to school, needing an extra hour of sleep, or even your grooming appointment. Be sure to check your school handbook to know more about the rules and regulations regarding student attendance.
Missing Jury Duty
There are now courts who can already excuse people out of their jury duty. If you are given a duty as a juror in court, you must know the valid excuses that the court would allow. You can excuse yourself from being a juror in federal courts if you are 70 years old and above. Or if you have served as a juror for two years prior, if you are a part of an emergency (ambulance, firefighter, etc.) crew, and if you are presently in extreme hardship. If any of these apply to your situation, use any of these to excuse yourself from your jury duty. But for local and state courts, ensure that you get yourself familiar with each of their different rules to be guided.
Excuses related to family, work, and health are also valid and even has more chances for approval. Just be sure that whatever reasons you have for not meeting your jury duties, always secure documents that will support your excuse. For example, you were sick and made a doctor’s appointment. You should then have to include your doctor’s notes along with your excuse letter.
How to Compose an Excuse Letter for Work, School, and Jury Duty
Excuse letters are commonly used at work, in school, and in court. And if you belong to any or a combination of these, make sure that you already have the basic knowledge of how to compose a detailed excuse letter that will surely be honored by the entity who will receive it. If you need to polish your know-how on writing this type of formal letter or if you are still not skilled in writing one, read on with easy-to-follow steps below to be further guided.
Excuse Letter for Work
If you missed work for a day or more, you are required to submit an excuse letter to notify your employer of your absence. Even if the company you work for did not specifically indicate to provide one in their attendance policies, submit one anyway for record purposes or just in case.
Excuse Letter for School
Even if students are highly discouraged from being absent in school so that they won’t miss out on an important lesson that will hardly get discussed again by their teachers. However, there are many circumstances in the students’ lives where they will have no choice but to miss a day or more in school. And when such days arrive, it is best if students have the basic know-how of writing an excuse letter that can help them in communicating the reasons for their absence.
Excuse Letter for Jury Duty
Being assigned with a duty to be a juror means that an individual is summoned to serve in a jury. It could be to a local court, state court, or federal court. If you are presently in a situation wherein you cannot help but skip your jury duty, you must submit an excuse letter that will state your reasons for it.
At some point in your life, you will need to write an excuse letter. And when this time comes, you won’t have to worry anymore since the excuse letter writing guidelines provided above will get you covered. Plus, this article also contains excuse letter templates and examples that you can conveniently download and further customize for your personal use.