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Sample Verification of Employment Letters
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What Are Verification of Employment Letters?
Verification of employment letters or employment verification letters highlight an employee’s old and current work experience with a particular business. Also called proof of employment, this professional document contains the employee’s employment period, work status, salary details, and other specific requirements needed by the third party to verify, as well as what your company allows to disclose. And this letter normally concerns human resources when employees request employment verification, especially if these workers plan on working for another organization or apply for personal life decisions such as insurance and loans.
Studies have shown that 50% of the population contains at least a few exaggerated and misleading content in their resumes.
Also, Corra Group reported that around 95% of applicants falsified certain statements on their resumes.
Why Employees Request for a Verification of Employment Letter
It is no surprise for managers and the human resources department to receive request letters from employees who need proof of employment from time to time. But what possible reasons could there be in asking for employment verification? In this section, understand the importance of an employment verification letter to whom it may concern.
What to Include in a Standard Verification of Employment Letter
You already know that there are wide-ranging circumstances as to why people may ask for verification of employment letters. But before you dive into making the letter itself, it is crucial to familiarize what details are actually inside the letter. Although reasons behind making verification of employment letters differ, any verification letter of employment sample consists of the following basic parts:
How to Make a Gratifying Verification of Employment Letter
It could get overwhelming and intimidating to start an employment verification letter of your own without any reference upon doing it. But after learning what the letter means, why it is important, and what to include in the document, you’ll have an idea of how to create verification of employment letters. So in this segment, here are the steps you need to follow in crafting a complete verification of employment letter:
Step 1: Use an Editable Verification of Employment Letter Template
Did you think you’ll need to make a verification of employment letter from scratch? That’s not the case here on Sample.net because we’ll make your experience a lot easier by ensuring you can choose, edit, and download a free employment verification letter sample. And if you need more than just employment verification letters, we have a bunch of templates up for grabs including an authorization letter, resignation letter, cover letter, and so much more.
Step 2: Insert the Standard Elements to Include in the Letter
Can you remember the discussion of what to include in a basic employment verification letter? Make sure you add them individually to your letter. From the company details down to the reason for termination, ensure that you got the essentials covered in writing a detailed letter. However, review the current policies of your organization regarding what data are allowed to disclose or not disclose. Trouble would come after if sensitive or private details will be shared with a third party so avoid that mistake.
Step 3: Observe a Formal Letter Format
Considering that employers and major entities would seek a verification of employment letter, it only makes sense to follow the standard formal letter format in crafting the document. That means you mind the sender and receiver details, salutation, introduction, body, conclusion, complimentary close, and signature. And since sample verification of employment letters are customizable, you’re free to make your letters as organized or presentable as possible.
Step 4: Write in a Business-Appropriate Tone
Bear in mind that the overall document is still a business letter. That means you don’t write in a personal manner but rather with a professional tone. But that doesn’t mean you sound too robotic or generic in a letter because it’s formal. It’s still a cordial message all along. Just make sure to refrain from opinions or any message that leads to misleading interpretations while writing.
Step 5: Fact-Checking Is an Absolute Must
What is a verification of employment letter without actual verification? So while writing, expect to refer to an employment contract or any document needed to write about the employee’s information. The manager or HR’s credibility will be on the line upon writing so you can’t just go wrong with the details. Also, make sure to refer to updated information because those could add faulty statements in the letter.
Step 6: Provide Supporting Details if Necessary
If there are instances where more evidence is asked by an entity, then supporting documents are helpful to solidify your letter’s statements. But, only add supporting files that are relevant to what’s been talked about in the employment verification letter. Great examples worth supporting are some claims that are almost too good to be true. So at least prove how true those claims are by incorporating evidence or attachments to the letter.
How common are fake resumes?
Fake resumes can be everywhere because according to a survey, 95% of applicants claimed to have falsified specific data on their resumes. And that statistical data alone proves why desperate times require desperate measures—the need for a verification of employment letter.
What are the advantages of an employment verification letter?
A verification of employment letter composes of wide-ranging benefits. One example is how it fully verifies your employment details as these documents are prepared by HR or managers; thus, they come from reliable sources. Also, the letter addresses what details are allowed or not allowed to be disclosed. Another advantage is the development of a positive employee-employer relationship. The fact that the employer grants an employee’s request for verification is a noble move. And most importantly, the data presented in the letter convinces employers or any organization that the items enlisted are true.
Should HR verify employment details?
Yes. In fact, the Department of General Services has a policy statement that the central source for submitting employment verification letters is the office of human resources.
Take advantage of your document development efforts by making verification of employment letters efficiently and effectively. Even though it is time-consuming to dig the truth and avoid unpleasant results caused by a lying employee, it only makes sense to seek verification at all costs and prevent risks no matter what. And since you already learned the standard 411 of how to come up with a compelling employment verification letter, as wholly discussed earlier, start creating your own letter with editable templates now!