40+ Sample Retirement Letter

What is a Retirement Letter?

A retirement letter is a written document that is formally given to employers to inform the intention to retire from a job. Usually, retirement letters are sent by old people who have worked for the company for a long time. Though, an early retirement letter is also possible. Retirement letters are also resignation letters. It is one of the immediate letters of resignation for old workers who want to resign from the company. A retirement letter of resignation is a professional way to announce retirement. If you are going to give a retirement letter to a boss or a simple retirement letter to an employer, be sure to have a good retirement letter format. If possible, use a retirement letter sample or retirement letter samples.

Whether you are going to send a retirement resignation letter or a retirement thank you letter, you must write the best retirement letter ever. If you do not know how to write a retirement letter, learn from templates that are available on the internet. They can guide you to craft the best retirement letter. Because you will have your last days in your company, you must impress your employer to leave a good impression on them that can give you a good reputation. When you do this, you can prove that you are a true professional.

Tips on Retirement Letter

Not just because we are going to exit the company, we must not pay attention to our retirement letter. Maintain professionalism up to the end. Be sure that you can send the best retirement letter. So, you need to be careful when sending a retirement letter. It is better if you will have some tips on it.

Be Clear and Concise: Like any professional letter, your retirement must be clear and concise. Just like when you are writing a cover letter and you know you have to show clarity in everything that you have to say, you must do the same with a retirement letter. Be clear with everything that you need to say. If you will not be clear, there will be misunderstandings between you and the company. You have to be clear with your intention so that the company will understand that you are soon leaving. Be clear with your reasons so that nothing will hinder you to get your retirement benefits. Remember also to be concise so that you will not bore your readers. They can understand your letter more if you will be concise. By being clear and concise, you can show professionalism.Express Gratitude: As the retirement letter is your official resignation letter, you must not forget to express gratitude in your letter. Every professional job resignation letter should show gratitude to the employer. Remember, you have worked for them for a long time. If not because of them, you may not be able to pay your bills and buy the things that you want. You must thank the employer and the company for taking care of you as an employee for years. Thank them for all the good things that they have done to you and show them that you treasure your time with them. Be grateful for all the years that you have spent with them. Not all employees are given the chance to stay so long in a company. Since you are very blessed to be in the company for a very long time, you must express your sincere gratitude. Thank your boss and all your co-workers in the letter. Though your co-workers may not have given you a good co-worker evaluation at times, show them that you cherish your memories with them. Do not forget to pay good respect when thanking your boss. Make them feel your gratitude as you retire from the company.Provide Contact Information: When you are giving a retirement letter, you must provide your contact information. It will be good to give your contact information so that anytime anyone in the company can contact you. Who knows? You may have many colleagues who want to stay in touch with you. Your boss can be a good connection that you can have. Who knows if one day your employer can help other members of your family. By giving your contact information, you can show that you treasure all the people in your company. It means that you want to keep in touch with them. Your employer and co-workers can appreciate this thing. Friendship is precious. We must treasure every relationship we have. When you provide your contact information, you can continue being friends with your boss and co-workers even if you are not in the company anymore.Use a Good Format: Bear in mind that the retirement letter is a professional letter. It is not just a simple resignation letter sample, but it is something that presents your professionalism. So, you must submit a fairly professional letter. To do this, your letter must have a good format. Use proper business formatting so that your letter can be presentable. Aside from formatting, you must ensure that your letter will be free from grammatical errors. It should have correct spellings. When your letter has a good format, you will not disappoint your readers but you can make them impressed.Give Ample Notice: When you give a retirement letter to your employer, be sure to be considerate. Give ample notice to your employer. As a letter notice, send your retirement letter ahead of time and make a resignation date that can be enough for the company to make a good transition for the job that you are going to leave. If possible, send a two weeks notice resignation letter as your retirement letter. With this, the company will have two weeks to prepare your replacement for work before you leave. You must do this and still consider the welfare of the company even though you are leaving. The company needs a little time for adjustment. Help your company so that they can find a good replacement for you. By giving them ample notice, it shows that you still want to contribute well to your company up to the end.Offer Help with the Transition: Be gracious with your company for the last time. Offer help with the transition. Show them that you are willing to train your replacement before you leave. Do this as a gratitude to the company. Make sure that your replacement can do well with the job when you leave. Train your replacement and teach him or her everything that he or she should know about the job. This help will be appreciated by your company. This can be a sign that you truly love the time that you have spent with the company. This is because you care for the transition that is about to happen. Give the best guidance to your replacement so that everything will continue to be well with the company.End with a Positive Note: Do not forget to end with a positive note in your letter. One way to do this is by expressing your best wishes for the company’s future. You can tell that you wish more success for the company. That they may have the best clients that can bring a very good profit to the company. That may the company flourish in the market all the time and have the best team to gather many clients. Then, you can thank your employer and co-workers again for everything that you have learned in the company. Thank them for all the opportunities that they have given you. You can also tell all the good things that the company has made in your life.Keep It Professional: Remember to keep your retirement letter professional. This is a professional document so you must not include negative comments about your colleagues. If you have to say something, be sure that they are good things. If they are bad things, never bother to mention them. Remember, it is your last days in the company. You have to show a good attitude to everyone to make them remember you that way.

How to Create a Retirement Letter

We have to be careful in making a retirement letter. This can leave the last impression of us for the company. So, we have to send the best retirement letter.

1. Choose a Format

First, choose a good format for your letter. You can use templates or create your document in Microsoft Word or Google Docs. Then, begin with a professional header. Then, address your employer or supervisor by name or title.

2. State Your Intention

You must start your letter with your intention of retirement. You must cite a reason why you want to retire. Be sure to tell a good reason. Also, include the specific date that you want to retire.

3. Provide Details About Retirement Benefits

Do not forget to give details about your retirement benefits which include pension payments, health insurance, and other perks. Then, express gratitude to your employer and colleagues. Also, offer help for the transition.

4. Close Your Letter

End your letter with a positive note. Express your best wishes for the success of the company. Then, proofread and edit your letter to make it perfect. When it is perfect, sign it and send it to your employer or supervisor.


How can you send a retirement letter?

There can be three ways to send a retirement letter. First, you can send a PDF document through email. Or you can send a hard copy by mail. Or you can do hand delivery and send it in person.

What are the benefits of a retirement letter?

The benefits of a retirement letter are professionalism, expression of gratitude, legal protection, and documentation.

Some want to give retirement letters because they want to get the benefits that they have been long waiting for. If you want to secure your retirement benefits, you must also secure a great retirement letter. This is needed so that you can leave a good impression on your employer and maintain a good reputation.