Of course, the general and most common role of a teacher is to teach and give knowledge to students. Teaching involves a curriculum that a teacher must follow till the end of term or year so as to give students required knowledge. Creating an Instructor Agreement is one way of securing a professional who will be of help to future professionals.

50+ Sample Instructor Agreements

What is an Instructor Agreement?

Instructor agreement is when a teacher agrees to conduct the class with the minimum number of participants. Instructors will set a maximum participant number based on what they deem appropriate and facility capacity. Instructor may have the option of conducting said class with less than the minimum number of students. Instructor is required to hold the first class meeting regardless of the number of pre-registrations; determination on class cancellation will be made after the first-class meeting.

What Are The Terms of Agreement?

This agreement shall take effect on a specific date agreed by both parties unless earlier terminated pursuant to the provisions herein. By mutual agreement and consent of the City and Instructor, this Agreement may be extended by a period not to exceed one (1) year. Conditions and fees to be negotiated at time of extension, as revised.Instructor, in the conduct of the services contemplated hereunder, shall abide by all laws, City ordinances and general rules and regulations relating to all activities contemplated hereby.Evaluation: A representative of the City may evaluate the Instructor at any time during the performance of his/her duties. This agreement may be terminated at any time, based on the results of any such evaluation, either written or informal.Probationary Period: All instructors shall start their service with a ninety (90) day or three (3) sessions probationary period (whichever is longer). Any occurrence of class cancellation during this probationary period will result in the extension of the probation. Upon completion of the probationary period the Instructor will be reevaluated for continuation of services.Quality Assurance: It is the responsibility of the Instructor to ensure that they are providing and maintaining levels of service which meet the standards set forth by the City. Failure to maintain the program or class to these standards (i.e. providing poor service) will result in the dismissal of the Instructor. Examples of poor service include, but are not limited to: multiple class cancellations, poor communication with students, failure to submit required paperwork in a timely fashion, tardiness, etc.Termination: This Agreement shall be terminated at the discretion of the City should the Instructor fail to fulfill requirements as specified herein.City Cancellation: Instructor understands that City reserves the right to cancel this Agreement at any time should the need arise to cancel classes for any reason, including, but not limited to, insufficient numbers of participants or unavailability of facilities. In such circumstances, City shall not be liable for compensation or damage to the Instructor for the remainder of this agreement.Low Enrollment: Classes with consistently low enrollment, less than five (5) participants over a three (3) session period will be subject to cancellation.Both parties hereto in the performance of the agreement will be acting in an independent capacity, and not as officers, agents, employees, partners or joint-ventures of one another.Attorney Fees: In the event of any action between City and Instructor seeking enforcement of any of the terms and conditions of this Agreement, the prevailing party in such action shall be awarded, in addition to damages, injunctive or other relief, reasonable costs and expenses and reasonable attorney’s fees.Modification: No waiver, modification, or termination of this Agreement is valid unless made in writing.Non-assignment: The Instructor shall not have any right to assign and/or transfer his/her rights and/or obligations under this Agreement without the prior written consent of the City.Entire Agreement: This contract constitutes the entire Agreement between the parties concerning the subject matter hereof and supersedes all agreements, representations, statements, promises and understandings, whether oral or written, with respect to the subject manner hereof.

What Are the Required Documents For the Instructor?

What Are The Responsibilities of An Instructor?

Instructor shall conduct said class as indicated on the Class Proposal Request, incorporated herein by reference Attachment “A”. Any deviation from said proposal must be approved by the Community Services Department prior to class initiation and with proper notification (minimum 10 business days).

In compliance with Public Resource Code, the following is required for all substitute and additional instructors:

a. In the event and to the extent the Instructor and/or his/her employees shall have supervisory or disciplinary authority over any minor or as part of the services to be performed hereunder, the Instructor is required to ensure that he/she and all of his/her employees comply with Public Resources Code, they must undergo a criminal background check before being retained or hired by the City.

b. Evidence of compliance shall be presented to the City, before this contract is signed by the City, for the Instructor and all current employees as listed in an attachment. Additionally, evidence of compliance under this subparagraph shall be presented to the City during the contract term for each new employee of the Instructor, before said new employee commences performing under this agreement.

c. “Evidence of Compliance” under terms of this paragraph means that the result of the criminal background search method listed below reveals no convictions for the offenses listed in the Public Resources Code. The Instructor shall present to the City each person to be checked, who shall submit to fingerprinting pursuant to the Penal Code. The Instructor, its employees, agents, consultants, contractors and volunteers must comply with fingerprinting requirements, Public Resources Code, by presenting proof of Live Scan to the City, prior to commencing work with minors. Based upon said information, the City shall conduct a criminal background investigation of the Instructor or any of his/her employees performing hereunder. The Instructor shall pay to the City all costs the City incurs in performing said background investigation. Said payment shall be tendered to the City prior to the Instructor or any of his/her employees commencing performance hereunder.

d. If the background check for Instructor, Instructor’s employees, or agreed upon substitute personnel or subcontractor reveals illegal or objectionable information or activities, the person to whom the background check applies shall be prohibited from providing the services hereunder and, in the City’s sole and absolute discretion, this Agreement may be terminated, in which case the Instructor will be entitled to no further compensation under this Agreement.

e. Failure of the Instructor and their designated staff members to comply with the provisions of this paragraph shall be grounds for immediate cancellation or termination of this contract by the City.

a. Instructor will procure a substitute instructor equally or better qualified and acceptable to the City to instruct class at the prescribed time and place. Replacement instructors must meet the criminal background screening and fingerprinting requirements.

b. Instructor will notify designated City staff regarding the substitute’s name, qualifications, address, and phone number. Payment for substitute instructors shall be the responsibility of the Instructor.

c. Instructor is responsible for ensuring substitute instructors meet all of the criteria stipulated in these Terms and Conditions, including but not limited to, maintaining a valid City of Business License, providing valid certificates of insurance in accordance with City policies, and providing proof of Live Scan.

d. If a substitute cannot be procured, the class will be cancelled and a make-up class must be added to the end of the session.

e. The Instructor will be responsible for notifying the students of the cancellation.

f. In the event of a cancellation, the Instructor is responsible for communicating with City staff at earliest possible notice and no later than twenty four (24) hours from class start time.


The intent of the initial payment is to mitigate prolonged income loss for instructors as a result of suspension of services due to schools’ precautionary measures. It is therefore not necessary to offer the revised contracts to instructors who can continue to fulfil their contracts within prevailing conditions for curriculum delivery. These include curricular-related contracts such as the Art and Music Instructor Scheme (AMIS). For contracts which are affected by the suspension of school activities but for which a significant portion of these costs are logistical costs and not services costs (for instance, contracts for Outdoor Adventure Camps and School Overseas Programme), the revised contract is not as relevant. However, schools will abide by the cancellation terms of the contract, and in instances where cancellation terms are absent, schools will still pay for costs already incurred.

What will happen if an Instructor is unable to fulfil contractual requirements because of unforeseen circumstances?

If it happens, schools will assess the reasons for the non-fulfilment and decide on a case-by-case basis on the need to recover initial payment.

I am providing services to the school through a contract between the school and a company, how will I receive the initial payment?

In such situation, the initial payment will be made to the contracting party (individual/company) and not to instructors of companies directly. Companies have been encouraged to pass on the IPT, per the existing arrangements with their instructors. Instructors should approach their companies directly on the IPT.

While, some qualities of a good teacher include skills in communication, listening, collaboration, adaptability, empathy and patience, other characteristics of effective teaching include an engaging classroom presence, value in real-world learning, exchange of best practices and a lifelong love of learning.

Effective teachers are able to envision instructional goals for their students, then draw upon their knowledge and training to help students achieve success.