59+ Sample Exhibition Proposal 

What Is an Exhibition Proposal?

Collins Dictionary defines an exhibition as a public exhibition of paintings, sculptures, or other interesting artifacts, such as at a museum or art gallery. While a proposal is a written document that attempts to persuade the receiver to accept the proposal’s contents by the sender. A proposal can also be written for an internal prospect if it is intended to meet a specific organizational need. In this case, an exhibition proposal is written by the artist or an individual who is interested in opening up a display for their works and sending the document to an establishment for approval and acknowledgment.

Different Types of Art Exhibition

The art exhibition is the most crucial period in the development of artists and their works, a once-in-a-lifetime event that brings together a cast of characters ranging from the gallery owner to collectors, admirers, and enthusiasts. In addition to its cultural and promotional value, the exhibition serves as a valuable sales opportunity, providing feedback on the work done in the creation, improvement, and preparation of the works. Since an art exhibition can take several forms, artists may be confused about the type of exhibition available to them. Read this curated list to find out which type suits you best before checking out the exhibition proposal example.

Solo Exhibition: A solo show, sometimes known as a solo exhibition, is a show that features only one artist’s work. Painting contracts, sketches, etchings, collages, sculptures, and other forms of art are all acceptable. A solo exhibition is defined as a search for a single artist in a private or public setting, accompanied by historical-critical or curatorial research. In most cases, the artist will suggest the most recent or well-known pieces in a personal setting.Collective Exhibition: The collective exhibition is intended to display works by a group of artists, living or dead, who are united by a theme, an artistic movement, or a historical-cultural cross-section. All of the names of the artists involved in a collective exhibition will be mentioned in the proposal, not merely to give credit to their works but to also acknowledge their participation in the exhibition.Temporary Exhibition: Temporary exposure is defined as exposure that lasts for a sample brief period, ranging from a few weeks to many months. The benefit of this style of presentation is that it helps you to make the most of your available resources and space. However, there is no shortage of very brief exhibition forms, such as those that run only one evening and attempt to attract the largest possible crowd in the shortest amount of time.Itinerant Exhibition: Set-ups in various locations and times, as well as the preparation of appropriate exhibition adaptations, are all part of the traveling exhibitions. It is a format that is most often supported by state entities to provide a greater flow of access and decrease fixed costs following the sharing of expenses amongst the many host bodies. It is often centered on a specific theme or topic.Online Exhibition: We are seeing new display models in the online dimension as a result of digital and new media. Galleries, museums, and collectors are becoming increasingly interested in this new way of bringing art to life through tours and virtual experiences like an online viewing rooms. Furthermore, online exposure is a popular method for reaching a new audience of users and assuring a positive experience on several levels. Not to mention that social media is continuously gaining popularity, so it makes sense for some artists to opt for this type of exhibition.Anthological Exhibition: Anthological or monographic shows are those reserved for a selection of exceptionally noteworthy works that illustrate the progression of one or more artists’ searches, without necessarily following the author’s whole path from a chronological standpoint.Retrospective Exhibition: The retrospective depicts all stages of an artist’s artistic development in chronological order. With this form of show, the key events in an artist’s or a cultural movement’s aesthetic evolution can be retraced. Through this specific type of exhibition, the artist’s works can be noticed and their development is free for the viewers to observe.

Tips for Writing an Exhibition Proposal

Any new artist’s first exhibition is a huge accomplishment. It’s a fantastic way to commemorate the completion of a body of work, and one of the most effective methods to get your art in front of a big, art-loving audience. There are numerous considerations to make, galleries are frequently booked months, if not years, in advance. If you are ready to show your work, putting together a proposal and properly approaching gallery owners and decision-makers will help you stand out from the crowd. Use the tips and advice in this article on how to strengthen your application form to make your exhibition proposal stand out.

Do Your Research: Before applying to have an exhibition at a gallery, make sure to look at their website and prior show schedule, venue layout, and overall possible placements for your works. It is important to conduct your research so that you can determine the sort of art they usually show as well as the types of artists they usually collaborate with. This will also help you to determine if you and your exhibition would be a good fit for this particular gallery you are eyeing. Proposing a sculpture exhibition is not a good idea if the gallery only exhibits wall works.Follow the Rules: Find out if the gallery has a formal exhibition application process. Many galleries hold expressions of interest at specific periods throughout the year and do not accept applications outside of those times. Make sure you read the instructions thoroughly while writing an application. Stick to the prescribed word limitations and provide coherent answers to all questions. This will save you time and choose another more inviting gallery than a closed-off one.Explain What It is about: A strong exhibition has to unite themes, concepts, or questions that connect the works of art on display. These themes could be abstract or conceptual, or they could be more real and concrete. Make sure to include an explanation regarding the central focus or concept of your works as this will help the gallery identify if you are a good fit for their venue or not.Explain What It Looks Like: While this may appear to be a straightforward task, people are frequently so engrossed in their ideas that they neglect to cover the fundamentals. You have to be aware of how you intend to make use of the available space or the layout of the flow of your work. Define the type of art you are exhibiting as it will also depend on the availability of the space. Having a concrete plan is better than not having one as this will further convince the gallery to allow you to use their space.Include Great Images: Spend time photographing your artwork in a clear, well-lit, and professional manner. If at all feasible, choose neutral backgrounds so that the artwork can stand out. Make sure the photo file name includes both your name and the name of the artwork. The main purpose to include images in your proposal is to give a peek at the gallery curator or manager some samples. You don’t have to include all of it unless specifically requested but merely enough to show your works and give them an idea of the theme of your works.Support the Gallery: It’s a good idea to start building a relationship with the gallery before you submit your application, especially if you live in the area. Show your support by attending other exhibitions and events hosted by the gallery and getting to know them better. If there are also offers of them looking for volunteers, you can participate in them.

How to Write an Exhibition Proposal

Writing an exhibition proposal may appear stiff and frightening, but they do not have to be. This easy-to-follow guide to preparing an exhibition proposal will help you acquire confidence in submitting art shows to a range of venues. Make sure that before you send your proposal, you followed through with their proposal guidelines. Whether you are presenting an exhibition at a coffee shop, a pop-up location, or a charity gallery, the elements of your proposal will differ. This guide will show you the basic elements of a proposal. If you want to see the layout, you can check out the exhibition proposal sample provided in this article.

1. Write a Cover Letter

For the first part, you will need to introduce yourself through a cover letter. Personalize your cover letter by including the manager’s, exhibits director’s, or curator’s accurate name and spelling. It’s much nicer to show that you have done your research than to send the letter through a generic salutation. Following after are the pleasantries where you may state your familiarity with the chosen gallery or with the receiver. You can also include or mention anyone you know who is connected to the venue, such as a patron, board member, or artist. Lastly, thank the recipient for taking the time to examine your suggestion.

2. Prepare a Catchy Title

While a title is not needed for every art show, almost all group shows and most solo exhibits do because it serves to introduce the work to the audience and initiate conversation. Even if you don’t want to be overt about the message behind your work, a title can help tie it all together. You can dedicate a section in your exhibition proposal making mention of your title and an explanation of it. Such as where it is from, how it ties into your work, and other relevant information.

3. Fill in the Contents

The body of your proposal is a document that details the exhibition’s details. Describe why your work is a good fit for the venue’s exhibition schedule. In three or more sentences, describe the exhibition’s substance and curatorial view. Provide a comprehensive list of the artwork to be exhibited. Titles, mediums, and prices of your works should all be included. Calculate the amount of space needed in square feet or linear feet, as well as any costs the venue may incur. Make a schedule for the program.

4. Add in Resumes

For the next section, you will be putting names on the faces involved in the exhibition. If other artists are to be featured, list them here. Include your resume or bio, as well as the resumes or biographies of any other artists. If you went for a solo exhibition, disregard this step and proceed to the next one instead.

5. Images to Include

In your submission, add photographs of your work. As previously mentioned, include works of your art to help the gallery manager decide whether your works will work well with the gallery’s intended image or theme. For a modest exhibition, include all of the works you intend to display. You can use a sample of ten or more photographs for a larger presentation as long as the images are indicative of the complete exhibition.


What are the different types of art museums?

According to Britannica, museums are divided into five categories that are most widely known: general, natural history and natural science, science and technology, history, and art. The virtual museum, a more contemporary sort of museum that transcends all others due to its unique electronic display, is also examined. You can prefer to have your show in a museum, preparing a museum exhibition proposal will come in handy by then.

An art gallery or museum is a structure or location dedicated to the display of art, primarily visual art. Although art galleries are primarily concerned with displaying works of visual art, they are occasionally used to hold other artistic activities such as performance art, music performances, and poetry readings.

What is an artist proposal?

You may also be asked to write artistic grant submissions to obtain money for huge projects. A proposal is comparable to a resume in that it must be concise, coherent, and compelling, to gain the reader’s acceptance or approval. You need to figure out who you are writing for and what they care about. At the same time, you are expounding on the abilities you can do while modestly sharing them.

An art gallery exhibition is a wonderful place to observe art, socialize, and meet like-minded folks or enthusiasts on the subject. But it cannot happen and be an actualization without an art exhibition proposal. As an artist, you may fear having your works rejected, but keep in mind that it is all part of striving for your work to be known. Don’t wait around and start writing your proposal now. You have an art exhibition proposal example to guide you.