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Office cleaning is a menial work, but things about it are also formal these days. Even this kind of service has a proposal or a cleaning proposal. The janitorial team or company should give this to a company that requires commercial cleaning for their offices. The proposal letter is in a form of a bid at times. Sometimes it is a contract for a particular length of service. To give cleaning services is one job that is widely known today. It is sometimes beneficial rather than hiring a janitor. You can have a whole team that can clean your office as a package in the deal. It means that more labor can be bought with just a few amount of money. This benefit causes companies to hire a commercial cleaning company.
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What is an Office Cleaning Proposal?
An office cleaning proposal can be a contract or a bid about a job for cleaning an office of a company. It is a letter that expresses the desire to clean the said office, providing janitorial services. This service can be given by a commercial cleaning company. They may be a carpet cleaning service or an overall janitorial services. The janitors will clean the office – its floors, windows, ceilings, chairs, computer, tables – all the rooms. They would do a greater much cleaning that is better than cleaning a house. Of course, an office should be more polished than a house. It deserves a much better sense of cleaning. It has to be vacuumed carefully and it should be like new always. If housekeeping has its way in hotels, commercial cleaning is the analogy for offices. After making a bid or submitting an office cleaning proposal, the commercial cleaning company waits for the acceptance of the proposal letter, and upon acceptance will start the work in the office. They would send workers or janitors that can do the commercial cleaning. Sometimes, it is critical for companies to hire cleaning services because they have to ensure that the office will be cleaned well. The contents of the office are delicate things so they have to choose companies that can be careful. The office has window glasses, tables are even made of glass sometimes, and computers are fragile. To give cleaning services is not an easy job to do. It requires a lot of labor and patience from all the workers.
Elements of an Office Cleaning Proposal
An office cleaning proposal has elements that you should put in it. They comprise the whole proposal and you should not miss any of these. Here are the elements that you should include in your office cleaning proposal:
How to Write an Office Cleaning Proposal
Step 1: Have a walkthrough.
A walkthrough schedule is needed before committing in an office cleaning. It can be done before submitting a proposal letter. A commercial cleaning company should see first the whole office to assess how much cleaning will they do and what is the right cost for it. If it is a 3000 square meters office, they can put the right amount for cleaning it. They have to be familiar with the measure of the space that they have to clean. Know if there are so many furnitures and equipments that should be cleaned. It is very essential before they can make the proposal. They will know what to put in their proposal after assessing the office that they were about to clean. With a walkthrough, they know that they will not get underpaid.
Step 2: Communicate with the client.
After assessing the office, you can come up with a quote that you can give to the client. Negotiate with the client. Tell them the possible services that you can give. Ask them the things that they need in cleaning the office. Know if they have requests in particular. This will make you more decisive with the price quote that you can put in the proposal. Having the first talk is not a bad thing before you will make an office cleaning proposal.
Step 3: Pick a template and write your bid.
Before you write a bid, pick a template on office cleaning proposal. You can find an office cleaning proposal template on service proposal templates. A janitorial proposal template is useful because it already has contents that you can follow. Search also for sample cleaning proposal or sample cleaning contract proposal that you can have as a reference. After finding these materials, you can proceed on writing your office cleaning proposal. Make a good bid. Impress the client with the best introduction that you can give. Emphasize details that can compliment your writing. Be specific about descriptions. The proposal letter should be attractive so it would capture the attention of the client.
Step 4: Reassure the client that you will give a good service.
For your bid to be effective, the client must see that you are going to give them a good work. With your proposal, you have to convince them. Aside from providing good details about the job, you must give a few sentences that would entice them to buy your service. Tell them how good your service is and that you will provide excellent work.
Step 5: Submit the office cleaning proposal after proofreading.
Proofread the proposal after writing it. Then when you see that it is complete and perfect, submit it to the client and wait for his approval. If the client will not response in a few days, then have a follow up. After all, its your persistence that can give you the job. If you will be lucky that the client will accept your proposal, then prepare your cleaning team to do the tasks. Provide uniforms to your staff so they would be a lot proper to do the job. Uniform is essential because they are going to enter a workplace and even workers there have uniforms. They should not be in civilians dress because that can cause confusion to the office, more especially if the workers of the client do not wear a uniform. After your team is set in cleaning the office, do the tasks as you have promised in your office cleaning proposal.
Is Proposal For Cleaning Services Necessary to Get Office Cleaning Jobs?
Companies now are so professional that they require an office cleaning proposal before they will give you the chance to clean for their companies. If this is what needed, you must make a proposal first and submit it to the client for approval. There is no other way around as this is how the normal way goes. Although, there could be some companies that accepts a verbal agreement, they can be rare. So if you want to get a lot of clients, you should make an office cleaning proposal.
What is the Best Frequency For Cleaning Services?
You can ask your client about this. They are the first that should tell how often do they want their offices to be cleaned. Frequencies can vary from daily to weekly, and sometimes it depends on the tasks that should be done. But whatever is the frequency, be sure to keep it.
Where Can I Find the Best Cleaning Services?
If you want popularity and the best service, you can search for that commercial cleaning company on the internet. It can provide you a number of companies. You can also ask your friends. They may know the best cleaning services near you. You can get the best service that you need without you hiring the best company, which may be costly.
Having a cleaning service is a good business that anyone can have. You just need to produce a staff of janitors and you just have to make an office cleaning proposal. Afterwards, you can make bids to companies that needs cleaning services. There are a lot of companies that can be your client. You have a whole lot of client ahead of you. So make the best office cleaning proposal to get more clients.