37+ Sample Technical Proposals

What is a Technical Proposal?

A technical proposal is an in-depth and well-detailed business document that provides fundamental information for your prospects about the proposed solution, key points, technical project requirements, and other technical specifications concerning a new project you want to accomplish. It comprises a compelling introduction to the product, a clear explanation of how it will solve the issue or concern of the recipient, the execution plan developed by the company, and the technical details of the business, research work, or project deal. 

Based on a report, around 42% of organizations have a dedicated proposal manager, technical writer, or project proposal writing team that manages and work diligently in crafting proposals and RFPs or request for proposals. That’s why preparing an effective technical proposal is important for project managers, product developers, researchers, system engineers, construction managers, business consultants, website developers, and other professionals, as well as departments and teams in various fields and industries such as in construction, education, healthcare, design, software, and technology to propose a business or project plan to assess certain problems and help prospects and other individuals and firms. 

Technical Proposal Examples

Reports have shown that 61% of all grant seekers depended on only one or two people in the grant writing and submission process. One example of a technical proposal is a grant proposal. What are some common examples of technical proposals used by many project managers and other professionals? 

1. Education Technical Proposal

An education technical proposal is a professional document used by educators, teachers, professors, and other academic professionals when proposing academic programs like an education program evaluation. Also referred to as a technical academic project proposal, it demonstrates the core points of the education program and the significance it brings to the students and teachers. If you are proposing an education program evaluation, include some details concerning the agency profile and evaluation record, proposed methodology and approach, profile of the education evaluation team, and their relevant experiences and qualifications for the assignment. 

2. Construction Technical Proposal

Develop a striking construction technical proposal for your construction building project. It is a well-detailed building project proposal that gives a description of the proposed approach to managing the design, construction, maintenance, and other crucial activities of the construction project. When preparing a construction technical proposal, consider the audience while addressing each need that they have expressed, elaborating in clear terms on how the proposal fills their needs and explaining the relevance of technical data. Research the situation to clearly understand the needs of your customers and use visual aids such as charts, maps, and tables in your proposal.

3. Technical IT Consultancy Proposal

A technical IT consultancy proposal is a professional strategy consulting proposal that provides a full picture of what you intend to do in offering your consulting services to your prospective client. Before you start writing your technical IT consultancy proposal, consider what your prospect is looking for. For example, ask them if they are searching for an already-identified IT issue or simply looking for an outside assessment and better optimization of current IT systems. It is important that you define the main goals and objectives, consulting scope of work, IT needs of the client, recommendations, IT solutions, significance of your IT consultancy job, project timeline, next steps, terms, and conditions, etc. 

4. Management Technical Proposal 

Create a management technical proposal to establish your solution or project objective for your management. Add headings in the technical proposal such as introduction, the context of the project or executive summary, methodology, organization and staffing, and appendices. Include background information that is beneficial for the decision-makers. Define the project goals and objectives, as well as the critical tools and techniques to be utilized. Explain who are the people who will be involved with the project and how the management work would be organized. You may include other management teams like quality control management. 

Key Components of a Technical Proposal

A statistical report revealed that top-performing teams who win more than 50% of the RFPs they bid on submit a higher volume of RFP responses every year, responding to 155 responses annually. That’s why around 57% of companies and organizations say that they are planning to increase the number of RFPs they respond to in 2022. Before writing an appealing technical proposal, consider the key components that must be presented in a technical proposal or RFP.

Abstract/Executive Summary: One of the key components of a technical proposal is a thought-provoking abstract or executive summary. Craft the best and most enticing title that will surely capture the interest of your prospective clients or business partners. Think carefully about what will be accomplished, who are the people in charge of the project, how it will be developed and implemented, and when it will be done. Emphasize the major problem or need and describe the target audience who will hugely benefit from the outcomes. Simply give a clear and concise overview of the technical proposal’s content. Need Statement:What is the problem or concern that you will be addressing and why it is significant? Highlight the public good or the benefits that your proposed project will bring. Explain why the problem has not been resolved properly in the past. Show your knowledge and insight into the field. Also, provide convincing and solid evidence that your proposed project does not duplicate another project. Briefly explain the success rate as well. Methodology and Projected Outcomes of the Project: Tell your prospects how you will complete your work by explaining the tasks you will perform to accomplish the project. Identify the target audience of your proposed project and describe the anticipated results or final product of the project you are proposing. Schedule:Detail the completion date of your project and relevant project milestones. Indicate due dates for progress reports if you are working on a long-term project. Or you may also provide time frames for each stage of the project. Budget and Resources:Add a section of internal and external project costs using a budget spreadsheet. For external projects, include hourly rates, anticipated hours, equipment, tools, and supply costs before you calculate the final project cost. For internal projects, you still need to reveal the project costs, equipment and supplies used, and support from others in the company.Conclusion:Summarize the major points of your technical proposal. Give a reminder to your readers about the benefits of your proposed project to entice them to contact you for a possible discussion of the project.

How to Write a Technical Proposal

An effective technical proposal is written by proposal managers and writers who have a perfect combination of technical writing skills, expertise, and organizational knowledge. If you want to hone your writing skills, learn the fundamental steps in writing a captivating and comprehensive technical proposal.

Step 1: Construct a Table of Contents

Create a well-organized table of contents to demonstrate what your technical proposal covers. List the main topics, subtopics, sections, sub-sections, and page numbers to guide your readers in finding all the essential details they need in just one glance. Make sure that all the levels of headings and page numbers are lined up and arranged beautifully with each other. Include enough spacing for increased readability.

Step 2: Make an Executive Summary

Present a brief executive summary or overview of the project in one page or less. Point out the gist of your overall project and explain all the fundamental sections in a few sentences. Provide a concise overview of the process you will be taking for the development and execution of your proposed project. Introduce your ideas and how you will approach them in your work to show that you are well-versed in the project.

Step 3: Include a Statement of Need

Elaborate on the specific needs of the people or your target audience. Write a clear statement of need as you describe the concerns and issues to be solved with the execution of your proposed project. Prove why you are a good fit to address the needs and problems of your client as well.

Step 4: Develop an Implementation Plan

Craft an implementation plan if your proposed project will address the problem of your prospective client in phases. Describe specifically what will take place within each phase. Provide an estimated project schedule and indicate the time frame or duration it will take to finish the work that you offer.

Step 5: Detail Project Costs and Resources

Break down all the primary elements of your project and its total costs to help your prospective clients understand how the different components of your project will integrate and combine to form the total cost. Indicate the hourly rates, expected hours, necessary resources, equipment, and tools.

Step 6: Add Visuals

While developing your technical proposal, include some visuals or graphical representations of the main points you want to convey to your clients. You may incorporate some flowcharts, diagrams, tables, demonstrations, process maps, or any other visual representation tools to make your content clearer and more enticing.

Step 7: Prepare the Final Technical Proposal

Skim the draft of your technical proposal and check it for any potential grammatical and spelling errors. Make sure that you include all important details that must be enclosed in the technical proposal. Proofread, edit and revise the document carefully if necessary. Lastly, prepare and finalize the technical proposal.


What are the different types of technical proposals?

The different types of technical proposals are business proposals, sales and marketing proposals, thesis research proposals, product development proposals, financial proposals, design-build proposals, and education proposals. Business proposals are prepared for potential clients outside the company or prospective business partners. Research proposals are written by professors, investigators, and institutions to obtain a grant in response to a certain request or announcement from the government or a different agency.

What are the major parts of a technical proposal?

The major parts of a technical proposal are the abstract or executive summary, need statement, project activity, methodology, projected outcomes, evaluation methodology, dissemination, and project cost and continuation funding. 

What are some examples of technical proposals?

Some examples of technical proposals are technical financial proposals, technical commercial proposals, IT technical proposals, project technical proposals, technical evaluation proposals, technical cost proposals, management technical proposals, education technical proposals, technical training proposals, construction technical proposals, and design-build technical proposals.

How to create a technical research proposal?

When you create a technical research proposal, create a clear and appealing title in which you will highlight your proposed research work. Include the background and problems that your proposed business, project, or research will assess. Formulate some questions about problems and issues that will be explored and investigated throughout the proposed research. Outline the methodology of your research work as you provide details on the resources, methods, and discussion. Include a clear outline of the different stages and corresponding timelines for the development and execution of your research study. Add some critical references and sources if necessary.

What are the fundamental principles of technical writing?

The fundamental principles of technical writing are accuracy, accessibility, comprehensiveness, conciseness, correctness, and top-level page design. Make sure that your technical document like a technical proposal points out your purpose as you inform or persuade the reader. Consider the background and concerns of your target audience, especially their attitude toward your purpose. Write specific and well-defined content aligned with your purpose and audience. Write in an active voice and use proper language. Use eye-catching visuals in your graphics and page design. Also, always be ethical by stating the truth at all times. 

Whether you are creating a technical proposal for a construction engineering design or CED project, business management, or product development, it is crucial for your work that you use sophisticated and well-designed technical proposal templates so that you can efficiently work in proposal writing and become productive in other important aspects of your work. We have sample ready-made technical proposal templates that you can easily access, download, and customize such as technical evaluation proposal templates, technical cost proposal templates, management technical proposal templates, education technical proposal templates, and technical training proposal format templates.