What is an Academic Grant Proposal?

An academic grant proposal is a letter sent to stakeholders, funders, or sponsors asking for a grant to support an academic project. This is also called a research grant proposal or an educational research proposal. Sometimes, it can be referred to as an academic research proposal or school project proposal. It can simply be called a grant proposal. This letter exemplifies the research that students are planning to have. They have to discuss their upcoming school project in the proposal. In this grant proposal writing, the research or study is proposed. They need to explain the necessity of their research, stating the important details about it. Because they are requesting a grant, they need to set a thesis proposal budget that they will ask from the donors. An academic grant proposal might not be hard to be approved. The stakeholders understand that research should be done in school. They know the importance of school projects. They deem educational things as meaningful and relevant. They know the value of education. So, all the students have to do to make their projects possible is to make an academic grant proposal that will be sent to sponsors. Afterward, their research can be successful.

Elements of an Academic Grant Proposal

If you can see a research grant proposal example or an academic grant proposal template, you can notice that it has certain sections. What are these sections? They are the key elements of the proposal. The following are the elements that you can find in an academic grant proposal:

Cover Page

The academic grant proposal has the cover page as its first section. It contains the title of the proposal. It has the name of the student and his or her address. The contact information is also included. Remember that when making a title for the cover page, you must ensure that it is a good one. It will be the first thing that sponsors will read so make a great title for your proposal. Ensure also that it can give a hint on the project that you have in mind. This way, the sponsors will have an initial idea about your research. If it is interesting enough, you might capture their initial interest.


An abstract is the summary of the research that you are going to have. You have to give a clear idea about the research that you are about to do. There should be a research problem in your dissertation. You have to tell your objectives. Usually, the abstract is around 300 words. Keep up to this length so that you can make a good abstract for your proposal. The abstract is placed at the beginning of the proposal.

Table of Contents

Cite the parts of your proposal. You can use tables and illustrations for the table of contents. Write the best title for each part. This will make the table of contents good. If you want to use multimedia in presenting, you can do so. The table of contents is important because it contains the chunks of details of your whole proposal. So, give an extra effort in writing the table of contents because it is one good way on how you can present the components of your proposal.


In this section, you will start to introduce your research. You have to share the context of knowledge that you will have in your study. The reviewer may not be an expert on those things so you have to give them an idea about the work that you will do. Enumerate your goals to make your research feasible in their eyes. Include the timeline of the project. The introduction gives the tone of the proposal so you have to make this good.

Project Objectives

Another element is where you will detail all your goals for the projects. You need to do this to let the reviewer know that your project is a meaningful one. Objectives can be SMART goals (specific, measurable, attainable, reasonable, and timely). Following the SMART goals can make you relay all your goals better. You can examine all of them and you can discover what you need. You can ask questions for you to have the answers that can comprise your goals.

Literature Review

You can have a good discussion of the works of others in your proposal. This will give an impression of how you will do the project. It will show how you will conduct your research according to the works of others. The literature review can highlight your project. It can make the research unique from other research. The typical number of literature reviews that you can give is about 5. Through this, you will have enough resources for your research to build upon.

Project Description

This section is the heart of the proposal. This can be the main concern of the sponsors because they have to know whether you have a good project that they can have an interest in to give funds. You should do the following in stating your proposed project:


Make an action plan for the project. This will define all the steps and procedures that you need for the research. Help the sponsors to have a visual version of the process of the research. Guide them on how they can visualize the timeline for it. They should understand how you are planning the project. They must see the project’s feasibility. So, you must detail the methodology. This will also show that your research is possible. You can inform the sponsors of all your ways. It can make them approve the proposal because they will know that it is realistic.

Research Team

The money that you will be getting from the proposal is an investment. The sponsors have the right to know the personnel who are going to handle the research. They must know that you are all capable of doing the research. Whether you are going to have scientific research or art research, you must include the education and training of the team. This will make the sponsors trust you because they will think that their money will be in good hands. They can be sure that you will execute the project.

Project Budget

You are requesting a grant, so you need to set a budget in the proposal. This is the total cost of the project that you are going to have. You should include a budget narrative. Present the budget in a spreadsheet or table. Through this, you can make the line items clear. And remember, you need to make an explanation about the budget. You need to show the sponsors that it is reasonable.

Pending Support

Most sponsors request pending support. They want to know the other resources where you can get support for your project. List the sponsors where you can probably get support. This will make the process of getting a grant transparent. It only means that you are being honest with the money.


Give an evaluation for the research. This will show that you have carefully thought about your research. The sponsors will see the necessity of your project. You can prove that your project is important and that it can give benefits. Evaluation can give a logical outcome to the proposal.


Through dissemination, the community will know the result of your project. The sponsors will surely want to know how your research can impact the community. If many will learn from your project, it will make your project interesting to the eyes of the funders. They will know that many will benefit from what you will do. Thus, their effort of giving money away will not be wasted.

Materials and Attachments

At the end of the proposal, you must put attachments. You need to attach your curriculum vitae, letter of support, or other important requirements. Be sure to give a clear copy of all your documents. You can also put appendices at the end of the proposal.

Tips on Academic Grant Proposal

Are you searching for a school grant proposal sample or an educational grant proposal template? Do you need some tips on an academic grant proposal? If that is what you are doing, you can consider the following tips on academic grant proposals:

Eligibility Rules: Before sending a proposal, you must first know if you are eligible for the grant. This will save your time because you will not waste your effort in sending a proposal that will only be rejected. Check the eligibility rules and read them carefully. Know if you are qualified for the grant. Every sponsorship has certain rules, so be sure that you can comply with them before sending a proposal.Prepare and Plan: You do not need to hustle in creating a proposal. Be sure that you will only send proposals to sponsors that you have given a proper time of planning. You need to prepare before sending a grant application. You have to carefully think about the research that you will have and plan for it. There can be no assurance of success if you will send a proposal hurriedly. It needs sufficient time and it should be sent early.Avoid Jargon: You have to know that you should not use jargon in the proposal. This will make your proposal strange to the readers. Write in clear language and make sure that the readers will understand everything in the proposal. You have to convey your message clearly. Not because it is an academic grant proposal, you need to speak in a deep language. Remember that you need to convince sponsors, who may not have expert knowledge of the research that you will do. Keep your proposal simple and you may get the attention of the readers more easily.Feedback From Others: Even if you are just making a sample proposal letter, you need to get feedback from other people. Get them to read your proposal and ask their opinion about it. Know if your school project proposal ideas are good enough. They might tell you bits of advice on how to propose a project topic. Feedback from others can improve your proposal. You will know whether it is good or bad. You can do what you need to do to make it better.Necessity of the Project: For a proposal to be accepted, you need to provide a necessary project. The sponsors have to see that you have a relevant project that can help others. This can give them the interest to give you the grant. Of course, they have to know that their money can go to something fruitful. So, when giving a project, you have to explain its necessity. Through this, you can defend your research.

How to Write an Academic Grant Proposal

If you have taken courses on Grant Writing For Beginners, you may have specific knowledge about grant proposal writing. But if ever you need specific steps, you may use the following in creating an academic grant proposal:

  • Step 1: Talk to the Director

    Before you can decide to do research, you must talk with your director or your department head. You need to consult them to know if it is an opportune time to make research. You need to lay down your project with them. They can advise you on how you will conduct your study. Talking to them is a good way to start your project. You can have guidance and you will know that you can have permission from the director.

  • Step 2: Create Innovation

    You have to consider innovation when you are creating a project. It should be something new and should have results that can help other people in a new way. Remember that your Research should be scientific. It should be based on facts and good knowledge. Consider a project that can give many benefits to the community. It should have an impact on the things around you.

  • Step 3: Develop a Budget

    The academic grant proposal is asking for a grant. Because of this truth, you need to develop a budget. Make a Budget Plan that will sustain the needs of your project. List all the things that you need for the study and calculate the total cost that you need. This will be the basis for the grant that you are going to request.

  • Step 4: Funder Network

    Then you have to search for sponsors that can give you the grant. You may consider finding them through networks. There can be numerous agencies that welcome grant applications. Find a suitable Sponsorship for your project. You can find large grants or fellowships if you will be diligent. Though, this requires time and effort.

  • Step 5: Write the Proposal

    After finding programs that can give you a grant, you can start writing the proposal. Consider all the components of an academic grant proposal. Start with a cover page. Make an abstract, table of contents, and introduction. Enumerate your objectives. Cite some literature review. Include Methodology, dissemination, and evaluation. Do not forget the budget that you need. At the end of the proposal, you should include materials and attachments. When you are finished writing, proofread the proposal. Then send it to the research department for review before you can submit it to sponsors.


How Much is the Usual Academic Grant?

Academic grants can be worth $5000 – $10000. Sometimes, it is given as a scholarship to students. Academic grant is a lot of help to students in their studies and with the research that they have to do.

What is the Use of an Academic Grant Proposal?

The academic grant proposal is used to request a grant from sponsors that can be used in making research and projects. Research can cost students some money. That is why they need to search for grants.

An academic grant proposal can give students and researchers the money that they need to execute their studies. It can give scholarships and can grant support for school projects. If you can give some hard work in the proposal, you may qualify for grants that you can use for your academic needs. Well, do you need a template for academic grant proposal? This post has 3+ SAMPLE Academic Grant Proposal in PDF. It can provide for your needs. Download now!